The objectives of a special audit will depend upon the reason for the special audit and will typically be a combination of the above objectives.
The reasons for a special audit will usually be in response to client actions, either an extension/reduction in scope activity or to follow up actions taken to address nonconformity
Unless otherwise advised by Advanced Certification head office, a special audit is carried out on site and is reported using the surveillance report.
These Terms & Conditions have been written to address the requirements of accredited conformity assessment services
Advanced Certification Limited provides independent conformity assessment services for the following relevant International Standards:
2. General Conditions
The basic conditions for acquiring and retaining certification with Advanced Certification Limited are that the applicant company agrees to, and complies with, the following procedures and rules:
Advanced Certification Limited is responsible for, and will retain authority for, decisions relating to accredited certification, including the granting, maintaining, renewing, extending, reducing, suspending and withdrawing of certification.
Advanced Certification Limited is responsible for ensuring that secrecy is maintained by its employees and its agents, concerning all confidential information with which they may be acquainted as a result of their contacts with the company. Where information is required to be disclosed to a third party, either by law or in maintenance of certification (e.g. Accreditation Bodies & EFfCI), the client shall be informed of the information provided as permitted by the law.
The company shall inform Advanced Certification Limited in writing and without delay of any intended changes relating to the following:
Advanced Certification Limited will determine whether the notified changes require any additional audit activity. Failure to notify Advanced Certification Limited may result in certificate suspension.
5. Application for Certification
Upon receipt of a completed application for quotation from an applicant company, a quotation outlining the audit criteria and fees will be submitted to the applicant company
Once the application for certification, suitably authorised by the applicant company, and accompanied by the necessary fee payment has been received by Advanced Certification Limited, the project will be allocated an audit team. The audit team leader will be responsible for ensuring that the audit is carried out in accordance with Advanced Certification Limited procedures.
Fees are detailed in the quotation submitted to the applicant. All costs are based on the charge rate applicable at the time of quotation and Advanced Certification Limited reserve the right to increase charges during the certification period. Such increases will be notified to the client company in writing.
Once an application for certification is made, payment of the initial registration fees is required, payment of ongoing registration fees are due as per the payment schedule within the quotation
Additional fees will be charged for additional work not included in the scope of the original quotation and for any extra, unscheduled visits required due to non-compliances being identified in the continuing adequacy and/or implementation of the relevant management system.
Unless otherwise stated, fees quoted include travel and expenses associated with the audit/surveillance activities.
Advanced Certification Limited reserves the right to charge late payment charges.
All fees are subject to local taxes in the country concerned at the appropriate rates.
7. Initial Audit
Conformity assessment audits are based on sampling within a Management System and are therefore not a guarantee of 100% conformity with standard requirements.
The initial audit of an applicant company's management system shall be carried out over two stages:
All records produced for the implementation and operation of the appropriate management system shall be readily available for inspection by the audit team.
The applicant company shall ensure that Advanced Certification Limited is advised of the name of the Management Representative who has authority and responsibility for maintaining the Management System. This individual shall be required to maintain contact with Advanced Certification Limited. Any change to this designated person must be confirmed to Advanced Certification Limited in writing.
8. Certification Decision
When the responsible decision makers of Advanced Certification Limited are confident that the company meets all the requirements for certification following a thorough review of the audit report(s) and associated objective evidence, the applicant shall be entered on the Advanced Certification Limited certification directory and a registration number and certificate issued.
Certificates issued will remain the property Advanced Certification Limited and shall be returned to Advanced Certification Limited upon request.
Periodic surveillance visits shall be carried out to confirm that the certified management system has continued to fulfil requirements between recertification audits; ensure internal audits and management review have been performed to programme; review actions taken on nonconformities identified during the previous audit; evaluate treatment of complaints; evaluate the continued effectiveness of the management system with regard to achieving objectives; evaluate the management system and performance as regards legal compliance; review progress of planned activities aimed at continual improvement; ensure continuing operational control and review of any changes since the last visit.
The certificate holder shall allow Advanced Certification Limited the right of access for surveillance purposes and Advanced Certification Limited shall reserve the right to make unannounced visits as required. The certificate holder will be informed of the results of all surveillances.
First surveillance visits shall be conducted no later than 12 months after the last date of the stage 2 audit; and at least once per year thereafter.
10. Renewal of Registration
Regardless of the frequency of the Surveillance routine, a certification cycles runs for a three-year period from the date of the certificate decision with a full re-audit to be completed within 3 years of the last date of the stage 2 audit, and every 3 years thereafter. Failure to submit for re-audit prior to the expiry date will result in a period during which the company's registration will deem to have expired.
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