26 Aug

Mandatory documents and records required by ISO 45001:2018

Here are the documents you need to produce if you want to be compliant with ISO 45001:

  • Scope of the OH&S management system (clause 4.3)
  • OH&S policy (clause 5.2)
  • Responsibilities and authorities within OH&SMS (clause 5.3)
  • OH&S process for addressing risks and opportunities (clause 6.1.1)
  • Methodology and criteria for assessment of OH&S risks (clause 6.1.2.2)
  • OH&S objectives and plans for achieving them (clause 6.2.2)
  • Emergency preparedness and response process (clause 8.2)

And, here are the mandatory records:

  • OH&S risks and opportunities and actions for addressing them (clause 6.1.1)
  • Legal and other requirements (clause 6.1.3)
  • Evidence of competence (clause 7.2)
  • Evidence of communications (clause 7.4.1)
  • Plans for responding to potential emergency situations (clause 8.2)
  • Results on monitoring, measurements, analysis and performance evaluation (clause 9.1.1)
  • Maintenance, calibration or verification of monitoring equipment (clause 9.1.1)
  • Compliance evaluation results (clause 9.1.2)
  • Internal audit program (clause 9.2.2)
  • Internal audit report (clause 9.2.2)
  • Results of management review (clause 9.3)
  • Nature of incidents or nonconformities and any subsequent action taken (clause 10.2)
  • Results of any action and corrective action, including their effectiveness (clause 10.2)
  • Evidence of the results of continual improvement (clause 10.3)

Non-mandatory documents

There are numerous non-mandatory documents that can be used for ISO 45001 implementation. However, these are the non-mandatory documents that are most commonly used:

  • Procedure for Determining Context of the Organization and Interested Parties (clause 4.1)
  • OH&S Manual (clause 4)
  • Procedure for Consultation and Participation of Workers (clause 5.4)
  • Procedure for Hazard Identification and Assessment (clause 6.1.2.1)
  • Procedure for Identification of Legal Requirements (clause 6.1.3)
  • Procedure for Communication (clause 7.4.1)
  • Procedure for Document and Record Control (clause 7.5)
  • Procedure for Operational Planning and Control (clause 8.1)
  • Procedure for Change Management (clause 8.1.3)
  • Procedure for Monitoring, Measuring and Analysis (clause 9.1.1)
  • Procedure for Compliance Evaluation (clause 9.1.2)
  • Procedure for Internal Audit (clause 9.2)
  • Procedure for Management Review (clause 9.3)
  • Procedure for Incident Investigation (clause 10.1)
  • Procedure for Management of Nonconformities and Corrective Actions (clause 10.1)
  • Procedure for Continual Improvement (clause 10.3)